virtualassistant - 05/08/2018 08:17 EDT

we are seeking for energetic and team-oriented Administrative Assistant to join its winning team of professionals. This is a great opportunity for an administrative professional to grow with a company that values training and the advancement of its employees. The right candidate can work their way to a supervisory or management position if desired. This list is intended only to illustrate the various types of work that may be performed. The omission of specific statements does not exclude them from the position if the work is similar, related, or a logical assignment to the position. JOB DUTIES: Front desk reception; greet people in a friendly and courteous manner; provide information from established policies to owners, guests, and general public; maintain security and confidentiality. Provide excellent service with telephone etiquette, screen calls, respond to inquiries and/or refer callers as required. Process mail/email that may require attaching related correspondence or information before forwarding; identify priority and/or time sensitive matters. Perform required check-in/check-out process for Time Share owners and rental guests including accounts receivables. Communicate with Housekeeping & Maintenance department regularly. Work with and respond to various individuals, vendors, and agencies to address and resolve complaints, concerns and problems requiring a good understanding of the subject matter; research material from various sources. Perform moderate numerical calculations involving accounts payable, accounts receivable, cashiering, petty cash, and other applications, as needed including reconciliation. Provide information and documents requests to realtors and owners. Compose, draft, proofread, edit, copy, collate, and distribute documents and correspondence Maintain accurate guest records in our internal time share program. Provide assistance to owners Other Duties Because of the small size of the staff, each employee is expected to perform a wide range of office and field duties outside her/his normal representative duties, as may be required Knowledge, Skills, & Abilities: General office principles and practices Computer software applications: QuickBooks Desktop, Microsoft Word, Excel Accounts receivable, cashiering, reconciling transactions Proper English grammar, usage and spelling Keyboarding & Formatting, Type 50 wpm Excellent interpersonal communication skills & a great attitude Ability to use standard office equipment Skill in following oral and written instructions Skill in adapting to changes in work load demand Skill in taking initiative and following-through on assignments Skill in acquiring knowledge of specialized terminology relevant to position Virtual Assitance Maintaining confidentiality of sensitive matters Carry out special work assignments Excellent attention to detail Data processing Accuracy in work quality