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What is a workshop?

A workshop is a time - limited educational program that is organised to engage participants, and provide training in practical skills and techniques which can be utilised in their work or daily lives.

Features of a workshop

  • Normally 6 – 15 participants, ensuring that all the participants have a chance to be heard.

  • Participants are usually either working together or collaborating ideas.

  • Conducted by individuals who are qualified and experienced in the field. There may be a main presenter and other co-facilitators responsible for specific sections of the workshop.

  • The workshops may be organised in an informal and relaxed environment to promote collaborative learning and creativity.

  • Workshops are typically run for a limited time period such as a 2 full day session.

When you should consider conducting a workshop

  • Starting something new - For example, when a company is adopting a new technology, a workshop or a series of workshops may be an effective way to introduce the technology allowing users to get adapt to the new software.

  • Training new staff - Conducting workshops is an excellent way to train new recruits and explore the company’s value, philosophy and structure.

  • As an ongoing development program for staff - Staff can learn to apply practical soft skills such as creative thinking or managerial skills through out various exercises in the workshops conducted.

Conducting a Workshop

Conducting a well organised work shop requires sufficient planning, preparation and implementation with sufficient attention to minute details.

Planning

Choosing a relevant topic after assessing the probable audience is the main agenda for planning for a workshop. The ideal number of participants will be somewhere between 8 to 12 people. To keep the session interesting it is better to vary the activities in the work shop and leave time for short breaks. Allow for maximum interaction with the audience and plan on the material for the handouts at the end of the session.

Preparation

This involves preparation of the topic for discussion, arranging the equipment for presentation and the materials of the handouts. A feedback survey regarding the quality of the workshop from the audience may also be worthwhile to gauge how successful the workshop was.

Facilitation

Facilitating the workshop involves setting a positive note at the start of the workshop to make the audience comfortable and interested. During implementation, keeping track of the time is extremely important.

In short to conduct an effective, well organised and a successful workshop you may require the skilled assistance of an experienced workshop coordinator.

Responsibilities of a Workshop Coordinator

  • To identify workshop topics and potential leaders

  • Schedule workshops and organise venues

  • Preparation of registration forms and promotion materials

  • Facilitation of the workshop

  • Reporting to the organisation regarding the progress and results of the workshop

Skills Expected

  • Good communication skills

  • Exceptional organisational skills

  • Negotiation skills

How to hire a workshop coordinator?

If you’re looking for a solution for your workshop needs or if you are looking to trial a freelancer to see if they provide the levels of expertise you are looking for, using a platform such as Freelancer.com is a fantastic option.

Simply log onto the Freelancer.com website and search through a bank of talented freelancers who are willing and able to provide their services to you for your project.

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